Neahkahnie Community Club President’s Report – April 4, 2013

Dear Members,

If you attended the Holiday Party in December at North Coast Recreation District, then you know the NKN Club capped a very successful year. Our Summer Picnic and Holiday Party were well attended and fun events. I want to thank this year’s Board for all their hard work and dedication to increasing membership and organizing both events. Please join me in congratulating:

Tori Pickerel – V.P. and Events Chairperson

Sarah Johnson – Secretary

Tony Johnson – Treasurer

The Board joins me in thanking all the Club members who volunteered their time to help with the set-up and clean-up of our two events. Everyone’s collective efforts made these events enjoyable for all.

We currently have 164 registered members and you can help us build the membership by inviting a Neahkahnie resident or homeowner to join the Club. Please email Sarah at sarahontheroad@comcast.net with their contact information so she can register them and set them up to enjoy our neighborhood events.

Our cash balance as of December 31, 2012 is $3,392 which includes 2013 dues. For those who have yet to send in your 2013 dues of $10 per person, please use the attached form to do so at your earliest convenience. Our expenses for 2013 are expected to be around $2,400 which includes an estimated $325 in general expenses, $625 for the Summer Picnic, and $1,450 for the Holiday Party.

I will be leaving the Board as President after the Annual Meeting but will remain in an advisory capacity for one year. If you are interested in a Board position or want to volunteer to co-chair one of our two annual events, please contact me by April 30, 2013. My email address is: isbell.john@gmail.com or call me at 503-368-3389. The nominating committee will present the slate of nominations for Board officer positions for the approval of those members attending the Annual Meeting.

The 2013 Annual Meeting will be on Saturday, June 1st at 10am. To keep the neighborhood theme of the Club, the meeting will be held at Tony and Sarah Johnson’s wonderful beach home at 37395 Second Street.

Please put these important dates on your calendar:

Annual Meeting – June 1, 2013 at the Johnson’s home at 37395 Second Street

Summer Picnic – August 10, 2013 at Pam Greene’s home on 38150 Reed Road

Holiday Party – December 14, 2013 at North Coast Recreation District, Nehalem

Thanks again to my hardworking Board, to all of you who helped us with our events, and to those who attended our events. It’s all about friendship and community.

Sincerely,

John Isbell, President

Better late than never, the minutes from the Annual Meeting in May are below:

NeahKahNie Community Club

Minutes of the 2012 Annual Meeting

June 9, 2012

Meeting was called to order by Monica Isbell, President at 7:15pm

Attendees: There were 18 people, including all four Board members.

2011 Meeting Minutes: Secretary John Isbell read highlights from the 2011 Annual meeting minutes. Those minutes which had been posts on the Club’s website were unanimously approved.

Recap of 2011 Social Events: Monica stated 68 members attended the summer picnic party and 91 members attended the holiday party. Given the large turnout at the holiday party, Monica mentioned that the Board looked into having the 2012 party at North Coast Recreation District (NCRD) in order to provide more space. After considering all the challenges of having the party at NCRD, the Board decided to hold the party at Pine Grove Club in 2012. Comments were solicited from the audience concerning the Board’s decision. People said they liked the food and suggested maybe two bar locations in order to avoid overcrowding at the “water hole.”

Financial Report: Treasurer Bill Pritchard handed out the profit and loss statement for 2012 which showed an ending cash balance for revenue and expenses of $1,864.04. The Club also has $3,121.43 in CDs and interest for a total ending cash position of $4,985.47. He then handled out the profit and loss statement for first quarter 2012 showing an ending cash position of $5,000.33. Finally, Bill handed out the annual budget for 2012 showing an ending cash balance of $4,117.00. The 2012 budget contains a line item for $600.00 to cover getting the Club’s non-profit status re-instated by the I.R.S. The Club was notified that on May 15, 2012, the I.R.S. revoked the Club’s non-profit status because the Club had not filed appropriate tax returns for the past three years. After connecting numerous people, the Board decided to hire Bill’s personal CPA, Mr. Bob Prill of Hoffman, Stewart & Schmidt, P.C. Bob does a lot of tax work for non-profit organizations so he is well-suited to handle our re-instatement.

Bill has agreed to continue handling this tax item until it’s resolved. As a result the Board made Bill the Club’s Government Relations Chairperson until the tax item is resolved. While this does not require members’ approval, everyone at the meeting supported the Board’s decision.

Bill reminded everyone that annual dues, which are invoiced in the fall with the holiday party event letter, are $10 per person. Anyone who has not paid his/her 2011 dues are encouraged to do so.

2012 Social Events: Vice President Tori Pickerel said the summer picnic at Pam Greene’s house will be August 11^th and the holiday party at Pine Grove Club will be December 15^th. Tori encouraged members to mark their calendars and let Tori know by email if they wish to volunteer on the organizing committee for either one or both events. tpickerel@gmail.com

Board Positions: The members unanimously approved John Isbell as President, Tony Johnson as Treasurer, and Sarah Johnson as Secretary. Mike Lincicum will continue as the Club’s webmaster. The members thanked Monica Isbell and Bill Pritchard for their hard work as President and Treasurer for the past two years.

New Business:

Emergency Volunteers: Karen Harshbarger announced the new tsunami map is posted at the new fire station on Hwy 101. Emergency Captains will soon be passing out a new tsunami preparedness brochure. There are two websites members can visit for more information: www.oregontsunami.org and www.oregongeology.org.

Adjournment: The 2012 Annual Meeting was adjourned at 8:09 pm for coffee, tea, homemade baked goods and socializing.

The annual holiday party was a big success this year.  With 93 members and guests in attendance, it might have been the biggest one ever. Everyone had a good time, and it was great to see a number of new Club members who attended for the first time. The catered dinner by the Big Wave Cafe was well received again this year, and Brian and his crew did a wonderful job.

There are a number of photos of members having a good time available in the photo album that can be accessed by clicking on the link under “pages” in the right sidebar.

We had an excellent turnout of around 60 members and guests for the annual picnic, which was again hosted by Pam Greene. The weather was great, we had an amazing assortment of salads and desserts contributed by the members in addition to the sandwich makings and drinks provided by the Club. The were a number of new faces this year as the membership has grown through the recruitment efforts of the current officers.

There are more photos of this years event that can be viewed by clicking the photo album link on the right side of the page.

Approximately 17 members turned out for the annual meeting on May 7th.  The main order of business was the election of officers for the next year. The slate of officers nominated by the nominating committee were elected by unanimous vote.

The officers for the next year are:

Monica Isbell – President

Tori Pickerel – Vice President

John Isbell – Secretary

Bill Pritchard – Treasurer

Mike Lincicum agreed to continue to maintain the Club’s web page for another year.

The outgoing Secretary, Karen Harshbarger, has compiled two notebooks with valuable information for future Club officers.  One notebook contains historical material such as membership lists and meeting minutes going back many years.  The other notebook includes information regarding planning and preparation for Club social events in recent years.  This should be very helpful to those responsible for these events in the future. Karen also found a copy of a Club logo that was purchased in 1992.  Below is a copy of the logo.

There was an extended discussion of the Club’s finances and a proposed budget for 2011.  There was a consensus that the Holiday Party should again include a catered dinner and that the full cost of the food, including gratuity, should be paid by those attending the event.  The Club will continue to provide the drinks, decorations, and liquor liability insurance. The Club will also continue to provide food and drinks for the annual picnic potluck.

There was also a request for volunteers to help with upcoming Club activities.

Copies of the official meeting minutes from this meeting and the proposed budget are available in PDF format below.

Meeting Minutes

Proposed Budget

We have had a request from the Tillamook County Food Bank to post their flyer regarding a coordinator for the Summer Feeding Program on our web site.  Please check out the link below if you are interested.

Summer Feeding Program Flyer